Business Travel Security Management

Travel Security

Our comprehensive travel security services create a secure environment for you, your business activities and your employees when on the move worldwide. We focus on security and safety as well as on efficiency and comfort for our clients. We recommend an advance reconnaissance ahead of the client’s journey in order to gather and analyse important security and safety information, covering areas such as personal safety, potential risks, airport and location survey, communication, emergency situations management, cultural and political information, etc. If required, we organise and coordinate in-country security teams.

Business Travel Security Management

Travel Logistics

With numerous years of experience in working with an international, sophisticated clientele, we have the connections and knowledge of assisting you with travel logistics, such as property rental, hotel and restaurant booking, private yachting, private aviation, vehicle rental, sports activity coordination, etc. Our travel logistics coordinators are responsible for the day-to-day management of the client’s activities while travelling; focusing on the comfort of the client and his entourage.

As multinationals further their reach and small companies become increasingly global, more and more employees are needing to travel for business. Wherever staff may be heading, there is now more pressure on employers to ensure they have analyzed potential dangers and risks prior to business trips.

if your employees travel for business of any kind, it’s up to you to ensure their safety as far as possible and communicate to them what to do in the event of an emergency.

This is why it’s vital for your company to plan and prepare adequately for corporate travel safety, and communicate this effectively to your employees.

A company’s legal and moral responsibility to take care of their employees when they travel on behalf of their company is known as its ‘duty of care’. Any corporate entity is required to demonstrate that it has adequately fulfilled its duty of care should any incident occur, from the headline-grabbing crises to more common minor accidents and injuries.

A trip that is as smooth and pain-free as possible means a more productive one. This equals a happier employee. Not only can this help with staff retention, but more importantly, it lessens the possibility of legal implications further down the line.

Corporate travel safety, and duty of care policies specifically, are areas that all travel managers, admins, or HR teams should be familiar with. For professionals in these areas looking to improve employee care and take the initiative, a rethink or creation of a duty of care policy would be a great starting point.

In fact, it has never been easier to get services and advice in this area, as most good corporate travel companies now include duty of care services as part of their solution.

Travel risk assessment

When planning any business travel you should perform a travel risk assessment to ensure you are aware of any specific threats travellers may encounter during their trip. Start off by doing this for your biggest travel markets.

By nature, travel risks are constantly changing. In any one country, they vary by the time of year, the current political climate, and more.

This means that it’s important to carry out some extra research every time you send your employees on a business trip, to make sure you haven’t missed any risks that weren’t there the last time you checked. Read our article on how to conduct a travel security risk assessment for more info.

Employee itinerary tracking

Technology has been a massive force of change within the business travel industry, with one recent development being travel itinerary tracking. It can be a challenge to identify where travelers are at any given time.

If an incident takes place, not knowing exactly where your people are can lead to increased risk, stress, and work. That’s where GPS tracking comes in.

Employee training

Once you’ve assessed all the risks, it’s time to pass some of that knowledge on to your employees. While you cannot foresee incidents and accidents, you can train your staff to spot what is and isn’t an unacceptable risk to take while on a business trip.

Discuss all the major risks and common threats that you or your staff members may encounter. Training should focus primarily on prevention as it’s often easier to avoid a dangerous situation than resolve it. However, educating yourself and others on how to respond will also engender competency.

Remember, in the moment there’s often not enough time to think, so make sure your travelers really take on board your advice—even if it’s something as simple as looking out for pickpockets.

Receiving the right education and training can save the life of a traveler in a critical situation. Travelers can easily get in trouble because they’re not familiar with the culture, rules, or laws of the country they’re visiting. Make sure you give them a crash course on these risks and they’ll have a better chance at avoiding them.

Corpororate travel safety is not just a process of avoiding legal action against an employer after a mishap on a work trip, it’s about making those expensive flights and hotels as effective as possible by ensuring staff are operating at their peak and focusing on the job at hand.

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